JCRS 16th meeting
The Japanese Coral Reef Society, 16th Annual Conference
The 16th Annual Conference of the Japanese Coral Reef Society (JCRS16) will be held on December 12-15th 2013 at Okinawa Institute of Science and Technology Graduate University (OIST), Onna, Okinawa. We welcome many people to participate in this conference.
JCRS16 Organizing Committee
Chairperson: Chuya Shinzato
Go Suzuki, Chuki Hongo, Akira Iguchi, Yuichi Nakajima
Schedule and Venue
Okinawa Institute of Science and Technology Graduate University (OIST) Main Campus
OIST Auditorium (Oral presentation)
Seaside House (Mini Whorkshop)
Due to construction of a new building, parking lots at OIST is limited so far. If you come to OIST by car, please print out the following parking card and put it on the dashboard during JCRS16 meeting to show you are JCRS16 participant.
Lunch box order
There are cafe and lunch box suppliers at OIST but these are mainly for OIST staff. It takes 5 minutes to a closest convenience store by car. Thus we strongly recommend to order lunch box during JCRS16 meeting. *If you have not ordered, please order by 4th December (to email@example.com).
August 16 (Friday)
October 4 (Friday)
Deadline for pre-registration
October 25 (Friday)
Deadline for the submission of abstracts (Please send by e-mail with PDF attachment)
November 1 (Friday)
Deadline for pre-registration fee payment (by bank transfer)
December 12 (Thursday) 1st day
A.M.: Council meeting. Registration booth open at OIST Auditorium
P.M.: Oral presentations at OIST Auditorium
Night: Mini-workshops at OIST Main Campus & Seaside House
December 13 (Friday) 2nd day
A.M.: Oral presentations at OIST Auditorium
P.M.: Oral presentations at OIST Auditorium
Poster presentations at OIST Main Campus
December 14 (Saturday) 3rd day
A.M.: Oral presentations at OIST Auditorium
P.M.: Poster presentations at OIST Main Campus
Ceremony and lecture at OIST Auditorium
Banquet at OIST Main Campus
December 15 (Sunday) 4th day
Public Symposium at OIST Auditorium
Details of schedules and the symposia etc. will be announced by the JCRS mailing list and on the JCRS web site.
Call for Registration and Abstracts
Pre-registration will open from August 16 to October 4. Please register through the following website by October 4.
1)Participant’s full name and affiliation (if you are a student, please indicate this)
2)Contact address (work or home), e-mail address, phone number and fax number (if available)
3)Membership: Member (Standard, Foreign, Student, Associate, Group, Patronage, honorary), new member, or non-member (Please choose one)
4)Method of payment: bank transfer before November 1st, or cash payment at the conference (Please choose one)
5)Participation in the Banquet: YES or NO (Please choose one)
6)Lunch box order during JCRS16: YES or NO (Please choose one)
7)Presentation: YES or NO (Please choose one)
*To be registered as a presenter, the presenter should be a member of JCRS (except for associate member).
If you choose YES for the question #7, please complete the following information.
8)Presentation form: oral or poster (Please choose one)
*Due to limited time and space, all participants can have either one oral or poster presentation for one participant.
*The Organizing Committee has the privilege to decide the form of presentation for all participants. You may be asked to change the presentation form depending upon the number of presentation applications.
*The presentations with similar or highly-overlapped contents by the same research group should be avoided.
*The Presentation Award for Young Scientists will be selected from poster presentations
9)Title of your presentation:
10)All authors and affiliations:
11)Summary of your presentation (less than 100 words)
12)Would you like to enter the contest for the Presentation Award for Young Scientists (only applicable for JCRS members who are under 35 years old)?: YES or NO (Please choose one)
Registration Fee and Methods of Payment
Please pay the registration fee either by bank transfer (by November 1, 2013) or by cash payment on the first day of JCRS16. In the case of money transfer, please pay all associated bank service charges.
Payment before November 1, 2013
Cash payment on-site
Name of Bank and Branch: Okinawa bank, Onna branch
Account Number: 320-1253805
Account Name: Japan Coral Reef Society 16th Annual Conference (日本サンゴ礁学会第16回大会)
Necessary information: Name, Affiliation, Standard/Student?, Participation in reception party (Y/N?)
Participants can pay together if they wish. In this case, please write all necessary information for all participants.
Oversea applicants who have difficulties with paying the registration fee through bank transfer can pay the fee on-site. Please request from the pre-registration website (we only accept Japanese Yen).
All JCRS members can participate in JCRS16 for a reduced fee (see above). To join the JCRS, please contact the JCRS General Office.
All presenters must be members of JCRS.
For oral presentations, 15 minutes are allotted, including presentation and discussion.
A digital projector will be supplied for oral presentation.
For poster presentations, posters should be prepared within a panel size of 80 cm in width and 117 cm in height.
Details of presentation guidelines will be announced via the JCRS mailing list and on the JCRS homepage at a later date.
Presentation Award for Young Scientists (for JCRS members under 35 years old)
The organizing committee will give an award for to young JCRS members, who were judged to have excellent presentations (poster presentation only). If you would like to enter this contest, please declare so in the registration form.
Please submit abstracts by October 25, 2013 to the Organizing Committee by e-mail (firstname.lastname@example.org) with PDF attachment (must arrive by the deadline).
The Abstract format template (Word file) can be downloaded here. Please paste your abstract on this form, convert it to a PDF file, and send it to the Organizing Committee by e-mail with attachment.
Please label the subject of the e-mail as “jcrs16abstract”
Please follow the layout guidelines below.
Paper size: A4 (1 sheet), top and bottom margins 3 cm, left and right margins 2.5cm.
Title: Arial font, 14 pt, centered
Second line: All authors’ names, Times New Roman font, 12 pt, centered. Please indicate the presenter with an open circle (○). Middle name should be initialed.
Third line: Affiliations (Abbreviation would be recommended), Times New Roman, 10 pt, centered.
Fourth line: Keywords (1-2 words and less than 5 keywords), Times New Roman, 10 pt, centered.
From fifth line: Abstract, Times New Roman, 12 pt, full-justified
Other details: Figures and tables can be included with abstracts.
Please ensure that any unusual fonts or symbols can be read properly in the PDF file format before sending files.
Day nursery services
The JCRS16 Organizing Committee will provide the information of day nursery services for participants with children. We will also support a part of the service fee. If you are interested in this service, please let us know the registration form or email (email@example.com).
OIST Seaside House
We can accept up to 34 people for OIST seaside house accommodation from 11th to 16th December. We reccomed this affordable accommodations for participants, especially students. All guest rooms are twin room and will be shared by two people. We assign rooms for applicants.
Price: 1st night for 3500 yen and from 2nd night 1500 yen per person. If you use twin room for one person, price will be doubled (1st night 7000 yen, 2nd 3000 yen). People sharing a twin room will have priority because we would like to accept as many people as possible.
If you have a person you would like to share the room with (must be same sex), please let us know from the application website. We would try to meet your request.
Please apply from the following website. We can still accept 10 or more people. We will send an email to you if your booking is confirmed.
Two hotels around OIST offer special discounts for JCRS16 participants. 50 rooms are available for both hotels. During JCRS16, limousine buses will be operated between hotels and OIST.
For getting special discount, please book hotel by 31th October.
Followings are information of the hotels. NOTE: All prices listed are per person. Please let them know in the email that your booking is for attending coral meeting at OIST.
1) Kafuu Refort Fuchaku
Single 13,100 yen (including breakfast), 11,100 yen (without breakfast)
Two beds room shared by two person (twin room) 9,900 yen (including
breakfast), 7,900 yen (without breakfast)
Please book through the following email address (firstname.lastname@example.org).
2) Rizzan Sea-Park Hotel Tancha-Bay
Single 13,100 yen (including breakfast)
Two beds room shared by two person (twin room) 6,510 yen (including breakfast)
Please book through the following email address (email@example.com).
December 15 (Sunday)
Details will be announced at a later date via the JCRS mailing list and on the JCRS homepage.
Call for mini-workshops
The Organizing Committee welcomes the organization of associated meetings for specific topics concerning coral reef studies. We offer rooms for the meeting at the night of the first day of the Conference (P.M. 6:30-8:30, December 12, 2013).
If you would like to organize the meeting, please send the following information to the Organizing Committee (firstname.lastname@example.org) by October 4.
Organizer(s) (name, affiliation):
Summary (about 100 words):
The number of expected participants:
Call for NPO Poster Exhibition
The Organizing Committee welcomes poster exhibitions by NPOs (nonprofit organizations). One participant from each NPO can attend the conference free of charge (registration charge only). Encouraging prize will be awarded.
Details of applications will be announced at a later date via the JCRS mailing list and on the JCRS homepage.
Due to construction of a new building, parking lots at OIST is limited so
far.* If you come to OIST by car, please print out one of the attached file
and put it on the dashboard during JCRS16 meeting* to show you are JCRS16